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Home > FIND RESOURCES > Elements Toolkit > Operations >

Elements of Effective Practice Tool Kit

Tools to Structure Effective Program Operations

These tools are part of the Elements of Effective Practice Tool Kit and while helpful on their own, they will be much more effective when combined with the information available in the free tool kit. Please take a moment to download the tool kit to make sure you get the most out of these tools.

Recruitment

• Tips for Recruiting and Retaining Your Mentors (Word, 23k)
• Tips for a Mentor/Mentee Recruitment Package (Word, 24k)
• Mentor Recruitment Plan (Word, 42k)
• Proven Guidelines to Increase Response to Promotions and Recruitment Campaigns (Word, 25k)
• CEO Letter (Word, 24k)
• Goals for a Successful Mentor Recruitment Session (For workplacebased mentoring) (Word, 31k)
• Mentor Volunteer Description: BronxConnect (Word, 21k)
• Mentor Position Job Description (Word, 22k)
• Mentor Position Job Description (For friendship-based mentoring) (Word, 27k)
• For Parents with Children in Mentoring Programs: Guidelines and Ground Rules (Word, 24k)
• What Makes a Good Mentor? (Word, 25k)
• Qualities of Successful Mentors (Word, 24k)
• Release Time Statement (Word, 24k)

Screening

Guidelines

• Recommended Mentor Screening Standards/Guidelines for Mentoring Programs (Word, 26k)
• Mentor Application/Screening Process Overview (Word, 41k)
• Prospective Mentor Requirements Checklist (Word, 21k)
• Mentor Interview Form (Word, 20k)
• Mentor Agreement (Word, 28k)
• Volunteer Acceptance Letter (Word, 26k)
• Letter to Inform of Non-Acceptance (Word, 22k)
• Letter to Offer Volunteer Position Other Than Mentoring (Word, 21k)

The Mentor

• Cover Letter for Volunteer Application (Word, 20k)
• Mentor Application (Word, 20k)
• Mentor Release Statement (Word, 25k)
• Mentor Reference Check Questions (Word, 22k)
• Mentor Reference Check (to be mailed) (Word, 24k)

The Mentee

• Mentee Application (Word, 30k)
• Mentee/Parent Contract (Word, 23k)
• Teacher Recommendation Form (Word, 27k)
• Parent/Guardian Permission Letter (For school-based mentoring) (Word, 26k)
• Parent/Guardian Permission (Word, 24k)
• Permisso de Padres (Word, 21k)

Orientation

Tips and General Information

• Developing an Orientation Plan (Word, 3k)

For the Mentor

• Mentor Guidelines and Code of Conduct (Word, 54k)
• Standards of Conduct for Volunteers (Word, 23k)
• Mentor/Volunteer Procedures: Confidentiality (Word, 25k)
• Mentors Want to Know (Word, 23k)
• Characteristics of Children and Youth (Word, 51k)
• Characteristics of High-Risk Students (Word, 24k)

For the Mentee and Parent/Guardian

• Orientation Agenda for Mentees and Parents/Guardians (Word, 28k)
• Tips for Intake and Orientation for Mentees and Parents/Guardians (Word, 25k)
• Mentee Roles and Responsibilities and Worksheet (Word, 27k)
• Photo Release Form (Word, 24k)

Training

• Mentor Training Agenda (Word, 25k)
• Detailed Mentor Training Agenda (Word, 26k)
• Mentor Training Evaluation (Word, 23k)
• Pair Interview Questions (Word, 22k)
• Guidelines for Mentors (Word, 25k)
• Mentor Roles and Tasks (Word, 25k)
• Tips for Building a Mentoring Relationship (Word, 24k)
• Responsible Mentoring: Difficult Issues (Word, 37k)
• Stages of a Mentoring Relationship (Word, 29k)
• Communications Habits Checklist (Word, 3k)
• Examples of Roadblocks to Effective Communication (Word, 21k)
• Helpful Communication Skills (Word, 41k)
• Exploring and Valuing Diversity (Word, 43k)
• Mentor Training Letter of Completion and Certificate (Word, 21k)

Matching

• Matching Recommendations (Word, 3k)
• Matching Worksheet (Word, 3k)
• Match Rationale Form (Word, 3k)
• Tips and Considerations for the Matching Process (Word, 3k)
• Mentor Match Agreement (Word, 3k)
• Mentee Matching Form (Word, 3k)
• Mentor Matching Form (Word, 3k)
• Ice Breakers/Mixers (Word, 3k)
• Getting to Know You (Word, 3k)
• Building Relationships (Word, 3k)

Activities

• A Year’s Worth of Mentoring Activities (Word, 25k)
• Why Are You So Special? (Word, 24k)
• Who Am I? (Word, 22k)
• What Will We Do Each Week? (Word, 31k)
• Topics for Discussions Between Mentors and High School-Age Youth (Word, 22k)
• Writing Goals and Objectives and Worksheet (Word, 33k)
• Mentoring Activity Links (Word, 21k)
• Sock Game (Word, 23k)
• Find Someone Who (Word, 24k)
• Practical Skills for Tutoring (Word, 29k)

Ongoing Support and Supervision

• Relationship Development Checklist (Word, 33k)
• Agency Match Support Outline (Word, 20k)
• Mentor Feedback (Word, 28k)
• Mentee Feedback (Word, 21k)
• Teacher Survey (Word, 28k)
• High School Mentor Activity Report (Word, 40k)
• Coordinator Annual Log Match Meetings (Word, 40k)
• Enhancement Training and Mentor Training (Word, 27k)

Mentor Recognition

• Recognition: A Calendar of Events (Word, 35k)
• Recognition of Mentors (Word, 21k)
• 101 Ways to Give Recognition to Volunteers (Word, 31k)

Structured Match Closure

• Mentee/Mentor Termination Ritual (Word, 27k)
• Terminating Relationships (Word, 22k)
• Closure (Word, 22k)
• Closure Interview Form (Word, 21k)